Administrative Assistant Jobs in Jackson MS: Helping Businesses and Organizations Run Smoothly

Well established law firm seeks experienced paralegal to work independently and effectively meeting strict deadlines. You will perform entity searches, draft and file documents and assemble closing documents. Enter billable time, maintain calendar and deadlines for attorneys and process expense reports. Must have at least 2 years of experience as a paralegal. Bachelor’s degree in Legal Studies or equivalent combination of education and experience.

Part-time insurance position. Must have excellent clerical skills and experience working with a database, mailing items and uploading documents to insurance companies. Hours are flexible. Approximately 15 hours a week.

Temporary position that will be at least 3 weeks but has potential to be long term. This position is a receptionist position with administrative duties as well. You will answer telephone, direct to the appropriate line, greet visitors and control the gate. Other duties include making copies, shredding, filing, working in Word and Excel, using postage machine and ordering supplies. Keep the lobby, kitchen and breakroom tidy. M-F 8:30-5.

Prepare and coordinate transactions for multi-line insurance company. Work with business partners to ensure the timely processing of information related to insurance policies. Monitor and respond to critical business needs in a timely and professional manner. Provide administrative and general office/clerical support as needed. At least 1 year of work experience in an office environment. Experience in the insurance industry a plus. Proficiency in Microsoft Office Suite applications (Outlook, Word, Excel, and PowerPoint) required. Associate degree preferred.

HR, Payroll and Accounting experience required with at least 3 years of experience as an Office manager or in a management position. Assist and manage HR, safety, & accounting personnel and will manage all office personnel. Must be able to coordinate payroll for a growing company and be comfortable working independently and collaboratively with co-workers to resolve any issues that may arise. QuickBooks experience a strong plus. ProLiant or ADP experience a plus. Must be Excel proficient. M-F, 8-5. Hiring now!

This position is in a call center setting interacting with customers and their requests, transactions and other activities. If you have excellent communication skills and are fluent in Spanish bilingual, this can be your next career opportunity! Banking experience preferred. Monday-Friday rotating shifts 7-4 and 8-5. Outstanding benefits!

Your primary focus will be preparing monthly financial statements for multiple facilities. You will handle AP, payroll and AR as well as other accounting responsibilities. Must be a great multi-tasker and work great under pressure. Bachelor’s degree in Accounting is strongly preferred. Excellent benefit package!

Experienced billing specialist will coordinate all Medicare and Medicaid billing and collection functions for multiple facilities. Must have heavy Medicare and Medicaid experience along with bookkeeping experience. Long-term care experience preferred.

You will assist agents with quoting, binding and processing insurance policies. P&C, general liability and WC insurance experience is required. Must be very detail-oriented and self-motivated. Great computer skills including Microsoft Word and Excel.

As a Benefits Administrator, you will enter employee benefit plans into payroll software and reconcile against deductions taken in the payroll process. After reconciliation, you will make any adjustments necessary and collect or return premiums into payroll software. You will assist agents with enrollment and termination of coverages monthly. Payroll knowledge is a plus. Must be highly proficient in Excel and very computer savy.

Clerical assistant will be heavy duty data entry and computer work. You will assist customers as needed, respond to emails daily and answer busy phone system. Monday

You will be responsible for supporting senior level staff. Answer phones, greet customers onsite, answer emails. Must be very computer savvy and have excellent Microsoft Office skills (Word and Excel). You will update spreadsheets in Excel and compose correspondence in Word. Handle schedules and travel plans. Great opportunity for growth!

Payroll specialist with at least 3 years of experience needed to handle payroll and AP. You will process payroll and handle all federal and state tax deposits for 50 plus employees. You will also handle AP.

This position will consist of handling all AP for company as well as handling some payroll and administrative duties. You must be able to multi-task and handle different duties as the arise. Strong AP background and strong computer skills required. Great benefit package!

Experienced office manager needed to manage the administrative operations of large office and coordinate policies and procedures with administration. You will manage all staff recruiting including interviewing, hiring, onboarding and orientation. Maintain all administrative records and also directly supervise support staff. Bachelor’s degree preferred but not required. Hiring asap.

Local law firm seeks a team-oriented and client focused legal assistant to support litigation attorneys. You will prepare, process and proofread legal documents. Maintain electronic filing systems and control records. Maintain attorney calendars and assist with trial preparation. Bachelor’s degree preferred along with at least 5 years of legal secretarial experience.

Proven Executive Assistant needed to manage the day to day administrative duties for top executive in company. Must be a great multi-tasker as you will perform administrative duties as well as manage social media posts and light accounting duties. You will manage company CRM and review accounting transactions tracking all income and expenses. Real Estate or Banking experience is required. Strong technical skills required. Light bookkeeping experience is preferred.

Experienced Commercial Property Manager will manage all aspects of commercial and retail properties. You will oversee all operations and financial responsibilities of the properties. Ensure all rent is collected and pay monthly expenses. Prepare all legal notices. Arrange tenant move-ins and move-outs and also perform onsite visits to inspect properties. Develop business relationships through various professional organizations. 4 year degree required. Commercial real estate experience required.

Part-time Legal Assistant needed for 3 days per week. Approximately 20 hours per week. You will prepare correspondence and legal documents, assist attorneys with e-filing and mailing of pleadings and documents. Maintain calendars. Process billing and invoices for payments. Data entry and general office duties as assigned.

Excellent opportunity for experienced marketing professional to make a career change! You will coordinate the marketing needs of the sales department and will be responsible for all social media accounts as well as ecommerce website. You will be responsible for building and launching marketing campaigns. SEO experience required as you will be responsible for the optimization strategies. Bachelor’s degree in Business or Marketing and proven track record as a successful marketing coordinator.

Project assistant with legal experience to work ongoing contract position. Litigation experience preferred. Microsoft Office experience required. Attention to detail is extremely important and must be able to meet deadlines with minimal supervision. Hiring now. Hybrid remote/office hours optional.

Full-time paralegal position available in the Jackson, MS area! Key job duties will include drafting and reviewing legal documents with minimal supervision. You will also prepare and coordinate litigation proceedings, monitor caseload and assist with trial preparation. Assist with the development and implementation of efficient workflows relating to case management. Bachelor’s degree in Legal Studies or related field or Paralegal certification required. Must have at least 5 years of experience as a Litigation Paralegal.

Seasoned data entry clerk needed for billing company. Medical experience is a plus! Must have strong data entry and 10-key by touch experience. Hiring now!

Experience dispatching and fleet experience preferred but not required. You will monitor inventory and dispatch trucks to multiple locations on a daily basis. There are multiple steps to the process so must be very detail oriented. Great communication skills required as you will communicate with senior level executive team. You will handle DOT safety meetings, hiring and firing of staff, setting pay scale and other duties as assigned. Must be a team player!